4sfirst reply on WhatsApp
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Every inbound lead from your website, WhatsApp or Instagram gets an answer straight away, day or night.
AI appointment setter
The AI appointment setterfor inbound leads
Answers every lead on your website, WhatsApp and Instagram in seconds, asks your qualifying questions and books the appointment on your calendar, day or night.
Live in 48 hours
20 free minutes, plus 7 days on WhatsApp and Instagram
Online now
Speaking
Answers
Guides
Converts
Turning visitors into customers for teams like these
Watch the overview
See how Flowxperia automates your sales
The problem
Inbound leads cool off while they wait for a call back
01
Leads book with whoever replies first
A homeowner fills in your form, then two more. The company that answers first usually gets the appointment.
02
Booking links skip the conversation
A calendar link lets anyone grab a slot. Your team still spends the morning on people who were never a fit.
03
Evening leads wait until morning
Most enquiries arrive after work and at weekends, when nobody is free to reply and book.
How it works
From a new lead to a booked appointment
Scroll to watch a homeowner with a storm leak go from a WhatsApp message to a booked inspection.
Step 1 of 4ReplyAnswers the lead in seconds, on the channel they used.
1
ReplyAnswers the lead in seconds, on the channel they used.
2
QualifyAsks your questions, like roof age, budget or move date.
3
Offer timesShows the free slots from your Google or Outlook calendar.
4
BookBooks the appointment and sends the details to your CRM.
summitroofingco.com
Summit Roofing
Roof repairs and replacements across Dallas
Summit assistantFrom WhatsApp · replied in 4s
Ask anything...
What it does
Everything a good appointment setter does, around the clock
Own or rent?How old is the roof?Budget?When do you want it done?Best time?
Asks your qualifying questions
Budget, timing, location and need. It asks what you would ask on the first call, then decides who should be booked.
This weekMon Tue Wed Thu Fri
Inspection, Thu 9:00
Books the appointment
It offers free slots from your Google or Outlook calendar and books the one the lead picks, inside the conversation.
Booking
Google Calendar
Outlook
HubSpot
Salesforce
Webhook
Sends the full story
The booking lands in your CRM with the answers, the source and the whole conversation attached.
Ways teams use it
Where teams use it
Real estate site visits
Listing enquiries get answered and booked for a site visit, even at 10pm.
Roof and solar inspections
Ad leads get qualified on roof age, bill size and timing, then booked.
Demos and consultations
Inbound buyers get answers and a meeting with the right person on your team.
Follow-up until they book
Leads who aren't ready get a friendly follow-up on WhatsApp or Instagram.
Before and after
Monday morning, with and without it
Without FlowxperiaMonday, 9 am
0weekend enquiries waiting for a call back
Form: "need a quote"
WhatsApp: "is Saturday free?"
Instagram DM: "price?"
Ad lead: no reply yet
Monday starts with a pile of weekend enquiries. Half have already booked with a competitor and the rest need a call back.
With FlowxperiaMonday, 9 am
0qualified appointments already booked
Inspection booked, Thu 9:00
Site visit booked, Sat 11:00
Consultation booked, Tue 2:00
Not a fit, pointed to the right page
Every weekend lead got a reply in seconds. Monday starts with qualified appointments already on the calendar.
Compare
Human appointment setting vs an AI appointment setter
The old way
With Flowxperia
First reply
When someone gets to it
Seconds, at any hour
Hours covered
Office hours
Every hour of every day
Qualification
A form, or none at all
Your questions, asked the same way every time
Booking
Calls and emails back and forth
Booked in the conversation
Handover
A name and a phone number
Answers, source and transcript in your CRM
Case result · AI appointment setter
0%
A commercial real estate brokerage let Flowxperia answer every enquiry in seconds, day or night, and recovered 33.5% of lost leads in 45 days
Every enquiry answered in seconds, day or night
After-hours leads booked instead of left for Monday
The team opens every appointment with the full conversation
Day 1 of 45Leads recovered
Day 1Day 45
Leads waiting for a call backAppointments booked in the chat
33.5% of lost leads recovered
FAQ
Questions people ask us
Read these, or just
An AI appointment setter is software that answers new leads, asks qualifying questions and books appointments on your calendar without a person in the loop. Flowxperia does this for inbound leads on your website, WhatsApp and Instagram.
No, it does not make cold calls. Flowxperia works on inbound leads, the people who already contacted you through your site, an ad, WhatsApp or Instagram.
AI appointment scheduling adds a conversation before the booking. A booking link lets anyone pick a slot, while Flowxperia answers questions first, checks the lead against your criteria and only then offers times.
It books on Google Calendar and Outlook, and sends each appointment to HubSpot, Salesforce, Zoho, Pipedrive, Dynamics 365 or Zendesk, or to any tool through a webhook.
Yes, it books site visits. It asks whether the lead wants to buy or rent, the area and the budget, shares the listing that fits and books the visit with the right agent.
Setup takes about 48 hours. We learn your business, set up your questions and calendar rules, and you approve the answers before it goes live.
Plans start at $797 a month for Basic, $1.5K for Growth and $2.5K for Scale. WhatsApp and Instagram come with Growth and Scale, and you can try it with 20 free minutes, plus 7 days on WhatsApp and Instagram.
Wake up to appointments already on the calendar
Turn them into booked meetings in 48 hours